Colleague Activities and Events

Datatel Colleague Activities and Events enables you to plan and manage all events conducted by the institution, such as accreditation review meetings, reunion weekends, admissions tours, and other activities. You can develop and manage single or complex events, such as reunion weeks that are made up of a series of activities.

Activities and Events Management works directly with Communications Management to produce direct mailings, email notices, or personalized invitations for your targeted audience. Once the event planning process is underway, you can:

• Track volunteer and staff assignments to specific duties for the event
• Track attendance confirmations and assign seating
• Maintain information on organizations that are underwriting the event
• Automatically monitor progress toward attendance or revenue goals

The solution also tracks and responds appropriately to specific requests, such as seating preferences or special meal requests.

This attention to detail saves countless hours of manual labor for your administrative staff, ensures accuracy of the correspondence, enables special requests to be handled with ease, and reduces the overall cost of organizing the event.

Activities and Events Features: 

• Tracks information about an activity, event, or campaign—including roles, attendance, fees paid, donations made, and miscellaneous comments—for an individual or an organization
• Automates the creation and tracking of any number of programs or events, which in turn may be composed of any number of subcomponents and as many levels in the hierarchy as needed
• Automatically builds a participant list and creates invitations for an activity or event
• Automates the generation of personalized invitations, attendance confirmation letters, and name tags for each attendee
• Tracks and responds appropriately to specific requests, such as seating preferences or special meal requests
• Records fees paid, and automatically generates appropriate responses
• Establishes a weekly or daily calendar and reminder system for event planning
• Feeds into the reminders calendar, completing “to do” lists for all involved in an activity or event
• Provides summarized contribution information for a campaign, event, or any subcomponents including the projected and actual number of attendees, projected goal, actual goal, and the percent of goal achieved

For more information about Colleague Activities and Events, call 1.800.DATATEL.