e-Procurement and e-Payment
Datatel Colleague Finance provides an integrated and secure environment that facilitates the controlled decentralization of procurement processing. Your professional buyers will spend less time managing paper as it moves around your campus, and more time focusing on value-added tasks.
Datatel has partnered with Mercury Commerce, Inc., a leading provider of online strategic sourcing solutions for higher education. Mercury's easy-to-use and flexible solutions for online bidding and quoting help institutions dramatically reduce time and cost associated with sourcing decisions.
e-Procurement Product Features:
Enable employees to complete procurement transactions online
User defined business rules grant, and limit, the ability of staff and faculty to use the online requisitions and purchase order solution. This includes inquiry and transaction status look-up capabilities that enable staff and faculty to easily answer many of the questions that frequently come to the Purchasing Office.
Perform a three-way match of documents behind the scenes
Automatically perform the purchasing order, receiving document, and bill three-way match. Colleague Finance will perform this important check for documents behind the scenes – payments will be made only after the match has taken place – removing the need for manual verifications.
Allow vendors direct access to invoice status
With Colleague Finance, your vendors can securely view a historical list of their invoices submitted and check on their statuses - reducing phone calls to your Purchasing Office.
Manage the entire bidding process online
Datatel with Mercury Commerce offers a bidding solution that enables your institution to manage the entire bid process online — from aggregation of bid requirements, to electronic notification and receiving of bids, through evaluation and final bid award. You can input requirements electronically and enable bidding entities to combine these requirements to solicit bid responses from the vendor community.
Automate the quote process for buyers and vendors
Datatel with Mercury Commerce offers a comprehensive quoting solution that facilitates a smooth buying process for your institution. This solution captures all required information to publish a request for quote (RFQ) in an easy to use electronic format. Completed quotes are published to a pre-selected vendor community. Vendors can then respond to the RFQ, and, if applicable, be awarded the contract — all online.
