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Connect to a Meeting

Connect to a Sametime Meeting 

Once you have successfully tested a connection to Sametime, you are now ready to connect to your scheduled meeting.  You should use the same PC to connect to your meeting that you used to test a connection to Sametime.

How to Connect to a Sametime Meeting
Tips for During a Meeting 
How to Leave a Meeting 

How to Connect to a Sametime Meeting:

• Open your web browser and type sametime.datatel.com
• Click on "Attend a Meeting''.  

• A list of Active Meetings will now appear. The online meeting start time is set up in Sametime for 15-30 minutes before the actual start time.  Datatel has done this to allow our you to login early and get comfortable with Sametime before the online meeting begins.  Sametime may detect the time zone setting on your computer and automatically adjust the start time of your online meeting accordingly.  
• Find your online meeting on the "Active Meeting" list and click on it.  Do not click on the "Log on to Sametime" in the upper right-hand corner, under the date and time. 

• If you reach this point before your meeting is "active" you will need to refresh the page until it appears.  If this does not work you may need to close your browser, open a new one, and repeat the steps above. 

• If you get a message that "the document is empty" just click OK.  
• You may receive a window instructing you to answer "Yes" to all security notices. Be sure to answer "Yes" to any security notices that appear.  

• Wait for a yellow screen to come up in the background and then close the yellow security window by clicking the "x" in the upper right hand corner.
• If you get messages regarding "permissions" just continue to say "yes".
• If you meeting has a password (not applicable to all meetings), a dialogue box will come up prompting you to enter the meeting password.  Enter the password provided to you and click OK.

• A dialogue box will come up asking you to enter your name.  Please type your institution name or your institution name-your name (example:  ABC College-John Doe).  This is how you will appear to the other participants and to the meeting presenter.

• The meeting room will then be prepared for you.  Congratulations, you are in the online meeting!

Tips for During the Meeting:

• In the meeting room, go to the Sametime menu, select "View", and then select "Make shared area full screen". This will make it easier to see the entire presentation without having to scroll the viewable portion of the shared desktop. A small dialog box with buttons will be created that allows you to "undo full screen". This will bring the chat window and participant list back into view and reduce the size of the shared desktop window.
• If you become disconnected from the meeting, please try to reconnect as soon as possible.  If you are disconnected from the meeting but a browser window is still open, it will probably be the "Active Meeting" list.  You should be able to find your meeting and reconnect to it from here.  If not, you may need to close your browser and repeat the steps in How To Connect to a Sametime Meeting given above.
  

How to Leave the Meeting:

• To leave the online meeting in Sametime go to Meeting at the top tool bar and click on Leave Meeting.